GGAM IBT Bussing Agreement

Dear Parents:

Below you will find the GGAM IBT Bussing Application and Agreement.

WE ENCOURAGE YOU TO READ THIS DOCUMENT CAREFULLY. CHANGES ARE MADE TO THIS AGREEMENT FROM YEAR TO YEAR.

At this time we would like to welcome all new students and congratulate them on their acceptance to the IBT Program. Students enrolled in the IBT program at Allan A. Martin Senior Public School do not qualify for Peel School Board funded bussing. The GGAM IBT Bussing Committee is a non-profit organization managed and administered by parent volunteers who work hard to provide efficient and cost effective transportation. The Committee is endorsed by the school, but funded entirely by parents.

The information that you provide to us in the registration form will be provided to our bussing service partner to prepare the bussing routes for the next school year. The routes and stops are changed each year to best accommodate the students enrolled in the IBT Bussing Program. You will be notified of your stop location and time by email by the end of July.

Sincerely,

GGAM IBT Bussing Committee

GGAM IBT BUSSING APPLICATION AND AGREEMENT

ELIGIBILITY

For the 2018-2019 school year, bus service will be available within the boundary for the IBT program at Allan A. Martin school. Bus service from areas outside of the IBT boundary is not available.

The bussing program is open to every student enrolled in the IBT Program at Allan A. Martin Senior Public School. Only those students who have paid the required fees and continue to be in good standing are permitted to ride on buses provided by the GGAM IBT Bussing Committee.

Every effort will be made to provide bussing for all students; however, it may not be possible (nor does the Committee guarantee) to provide bussing for every student who applies. Efficient routing and adequate bus loading are essential. Buses will not enter construction zones or housing sub divisions or roadways undergoing major repairs. It is entirely the parent’s responsibility to ensure the safety of the student to and from the bus stop.

RIDE TIMES, ROUTING AND WALKING DISTANCE

Students can expect pick up times to range from 6:30 a.m. to 7:40 a.m. (please note: times are subject to change). Our goal is to ensure that all students arrive at school safely and between 8:00-8:10 a.m. for the start of the school day.

Students can expect the maximum walking distance from their home to the bus stop to be up to 1 km.

Bus routes and stops will be set up to best serve the needs of the majority. Students are expected to meet at their designated stops and will not be dropped off or picked up at other points. Safety and efficiency are the prime considerations in setting up bus stops. Please note that the drivers are not permitted to make any changes to stop locations. Students must ride their designated buses. Switching or bus hopping is strictly forbidden. Violation of these rules may lead to loss of bussing privileges. See the SCHOOL BUS SAFETY RULES below for the complete list.

We acknowledge that students will participate in various school activities and the base curriculum will require them to transport additional items, such as musical instruments and oversized hockey bags are some examples, on board the bus, however, items that may take up additional seating or cause a safety issue on the bus, will not be permitted.

In order to give students adequate time to go to their lockers after school, the buses will not leave the schools until 2:40 p.m. (Please note: Times are subject to change based on school and bus schedules.)

BUSSING COST PER STUDENT

The cost of bussing for students for the 2019/2020 school year is estimated at $2,050 ($1,814.16 plus HST) per student. This cost is based on the total number of students enrolled in the bussing program and is subject to change. You will be advised of the final cost once enrolment numbers have been confirmed and if any cost adjustments are required. As a non-profit corporation, we only use funds for the purposes of running the bussing program and any excess funds will be disbursed after the end of the school year.

PAYMENT SCHEDULE

Please send payment for the total amount of $2,050.00 (including HST) along with the signed agreement (SIGN-OFF SHEET). At this time, the GGAM IBT Bussing Committee only accepts cheques as payment.

Please make cheques payable to 'GGAM IBT Bussing Committee', and write the student name and GGAM ID NUMBER (the GGAM ID number is the number generated online when registering and the number will be different each year) in the memo section on the cheque. Send the deposit cheque and all postdated cheques along with your application to the address below (DO NOT SEND APPLICATIONS OR CHEQUES TO THE SCHOOL):

GGAM IBT Bussing Committee
6-2400 Dundas Street West
Suite 415
Mississauga ON  L5K 2R8

Select one of the following payment schedules and mail in all cheques, correctly dated, before May 18.

Payment Option 1

Payment Option 2

A $50.00 fee will be imposed for each NSF cheque. All NSF cheques must be replaced by certified cheques and must include the $50 NSF service fee.


LATE APPLICANTS

Applications for bussing are open between April 1 and May 15. Once the bus routes are set up and it is extremely difficult to accommodate late registrants, however we will do our best to accommodate as many students as apply. Late applications may be accepted at our discretion and acceptance is not guaranteed. A $100 late application fee may apply. Late applications are processed only after all prior applications have been accommodated and if space is still available. Routes will not be altered to accommodate late applicants, and parents will be responsible for getting students to the designated bus stops as late applicants are accommodated on existing stop locations which may be more than 1km walking distance.

BUS PASSES

Bus passes will be required to board the bus on the first day of school and each day thereafter. All applicants who have paid in full (postdated cheques processed) will receive a bus pass with their name and route number. This will be mailed to you in the second week of August. If you have not received your pass by August 21st please contact the GGAM IBT Bussing Committee via e-mail at contact@ggam.ca.

To replace a lost bus pass, please contact us at contact@ggam.ca to request a replacement. A $15 replacement fee applies.

COMMUNICATION

All GGAM IBT Bussing Committee communications are made through e-mail; therefore, you must provide us with a reliable e-mail address (primary and alternate email addresses are requested) and please ensure that this is correct throughout the year.

If you opt-in, we also use mobile phone SMS text messages to communicate bus delays. We do not charge to send messages, and we are not responsible for any charges incurred from using this service. Standard messaging and data rates from your wireless carrier may apply. Any message and data charges from your service provider will appear on your wireless bill or be deducted from your prepaid account. You should consult your wireless service provider regarding what’s included in your price plan.

We will only use your contact information for communication relating to the bussing program. You agree and consent to the communication and use of your contact information as described above.

CHANGE OF ADDRESS AFTER MAY 15TH

If a student changes his/her address after the May 15 online form deadline, the Committee will make every effort to accommodate this student on an alternate route, subject to availability on an existing route and at an existing bus stop. No refund will be made if the request cannot be accommodated and the request was made after May 31. Please note that the 'walking distance within 1km' guideline does not apply to change of addresses. An $50 administration fee must be paid by cheque for each request.

REFUND POLICY

Full refunds are provided to students who withdraw from the bussing program on or before May 31. A $50 refund fee may apply.

The cost per student for bussing is determined by dividing the cost of the buses by the total number of students being bused. If refunds are given the program may run short of money and we could end up having to collect an additional "levy" from all the students left in the program. This simply is not practical. Parents and students must commit to the bussing program for the full year.

Absolutely no refunds will provided after June 1, with the following exceptions:

  • The Committee may not be able to provide bussing for each and every student who requests it. If we are not able to place a student on a bus route, a full refund will be given.
  • If a parent can find another student to replace his/her child's spot on their specific bus route we will allow a refund since the new student will pay for the spot vacated. No new stop will be made to accommodate this new student; the new student must use one of the existing stops on that route.
  • Non-Medical/Voluntary Withdrawal: no refund of annual bussing fee, but will be entitled to participate in the regular, end of year disbursement of surplus funds.
  • Medical Issue/Death: pro-rata refund done immediately.
  • The GGAM IBT Bussing Committee will review every request that is received and the Committee's decisions are final.

END OF YEAR DISBURSEMENT

As a registered non-profit corporation, any surplus funds collected by the GGAM IBT Bussing Committee will be disbursed to all parents at the end of the year. Disbursements will be made by cheque and will be mailed to the mailing address on file. Please contact us at contact@ggam.ca to update your mailing address.

BUS CANCELLATIONS

The GGAM IBT Bussing Committee observes the same bus cancellation policy as the Peel District School Board. Therefore, if the Peel District School Board cancels bussing due to weather or any other conditions, the GGAM IBT buses will also be cancelled. This applies not only to bussing in the morning to school, but also applies if the Peel District School Board decides to send buses early to pick up students in the afternoon.

ALLERGIES AND MEDICAL CONDITIONS

The Committee cannot guarantee an allergy free environment on busses. It is the responsibility of the student/parent/legal guardian to inform us of any severe allergies or other medical condition that may impact on the transportation of the student. We will forward this information to our bussing provider for their information.

STUDENT BEHAVIOUR

The “School Bus Safety Rules” which follow have been prepared using the guidelines of the Peel Board of Education, the Dufferin/ Peel Separate School Board, and the Peel Regional Police. These rules have been created to ensure the safety of all students and it is the Committee’s intention to support the bus drivers in maintaining a safe environment on the bus.

SCHOOL BUS SAFETY RULES

Students must:

  • Carry and present their GGAM IBT Bus Pass at all times. Sharing of bus passes is strictly prohibited.
  • Travel to and from school on their designated buses only. They must get on and off at their designated stop.
  • Be at their pick-up point 10 minutes before the designated time. Remember that times given are approximate and can vary due to road/ weather conditions.
  • Listen to the bus driver when getting on and off the bus, especially when a road must be crossed.
  • Go directly to their seat and remain seated at all times until they are let off the bus by the driver.
  • Follow all instructions from the bus driver, especially about placement of their personal belongings. Students are responsible for the safety of their belongings and in no case shall the bussing committee or the bussing service provider be held responsible for lost or stolen belongings.
  • Not smoke; eat or drink; fight; use loud, offensive, or abusive language, make obscene or objectionable gestures; display printed or hand drawn signs in the bus windows.
  • Not open or close windows unless the driver permits it.
  • Keep all belongings inside the bus at all times.
  • Not damage or deface the bus (the student and their parents will be held financially responsible for any damage.)
  • Respect private property while waiting for the bus.
  • Not distract the driver while the bus is in motion unless absolutely necessary.
  • Use a personal headset or headphones when using laptops, tablets, phones, music players or any similar device on the bus.

DISCIPLINE PROCESS

Driver Conduct Reports (Pink Slips) are reported to the Principal of the school. Consequences include notification of parents, warning of suspension of bus privileges, suspension of bus privileges up to and including permanent suspension for the balance of the year (see table below).

Bussing privileges may not be offered in subsequent years to riders who have received a suspension. Discipline reports are maintained and carry over from year to year. The Bussing Committee and the schools will keep driver reports on file.

Refunds for bussing will not be issued if the rider is suspended for disciplinary reasons.

1st Driver’s Conduct Report Student, parents, and the school are notified

2nd Driver’s Conduct Report Final Warning to student and parents that suspension of bussing privileges will be imposed if misconduct continues

3rd Driver’s Conduct Report 1 week suspension from bussing privileges

4th Driver’s Conduct Report Permanent suspension of bussing privileges for the balance of the school year


BY SUBMITTING AN APPLICATION FOR BUSSING, YOU CONFIRM AND AGREE THAT:

  • THE STUDENT YOU ARE APPLYING FOR IS IN THE IBT PROGRAM AT ALLAN A. MARTIN SENIOR PUBLIC SCHOOL.
  • BOTH STUDENT AND PARENT/LEGAL GUARDIAN HAVE READ THE GGAM IBT BUSSING AGREEMENT.
  • AS PARENT/LEGAL GUARDIAN, YOU AGREE TO THE TERMS AND CONDITIONS OF THE GGAM IBT BUSSING AGREEMENT.